What should a risk assessment include for a youth event involving media capture?

• A. Safeguarding policies, supervision ratios, background checks, consent, data protection, and secure storage
• B. Weather and traffic considerations
• C. Marketing plan and budget
• D. Color grading options

Answer: (B)

For a youth event that involves media capture, the main focus of the risk assessment is safeguarding and privacy. It should outline how young people are protected, including safeguarding policies, appropriate supervision ratios, and necessary background checks for adults who may work with or around participants. It must also address consent—clear, documented permission from guardians and participants for filming and how that consent is recorded, stored, and managed, along with procedures for withdrawing consent. Data protection is essential: how footage and personal information will be stored securely, who can access it, how long it will be kept, and how it will be used. The assessment should identify who is responsible for filming, where filming will take place, and how to handle situations where a participant does not want to be filmed, including steps to minimize exposure and risk. These elements directly mitigate risks such as unauthorized access to footage, potential harm or exploitation, and breaches of privacy, which are central concerns when children are involved. While practical logistics like weather or traffic planning can affect the event, they do not address the core safety and privacy risks tied to media capture, and thus are not the primary focus of this risk assessment.